The Office of the Provost offers two meeting rooms for SJSU business use: Administration Room 167 and Clark Hall Room 412.
Reservations can only be made by the Office of the Provost.
* Please review our Meeting Room Guidelines before making a reservation.
Administration Room 167
| Capacity: | 21 persons |
| Furnishings: | Conference table, 21 chairs, and credenza |
| Equipment: | A/V projector for VCR or laptop hook-up, projection screen, whiteboard *We do not provide technical assistance for the A/V equipment |
| Internet access: | Yes; wired and wireless. To access the wireless network, you must have a SJSU One Account. |
| Catering: | Yes; requestor must make arrangements directly with Spartan Shops. |
| Room setup: | Conference style only; seating for 18 plus 3 side chairs |
Clark Hall Room 412
| Capacity: | 21 persons (additional seating available) |
| Furnishings: | 9 tables, 34 chairs (4 extra), 1 desk. |
| Equipment: | Whiteboard. No A/V projector; one may be checked out from IRC or you may bring your own. |
| Internet access: | Yes; wired and wireless. To access the wireless network, you must have a SJSU One Account. |
| Catering: | Yes; requestor must make arrangements directly with Spartan Shops. |
| Room setup: | Classroom style; seating for 10 plus 6 side chairs *U-shape; seating for 12 plus 4 side chairs *U-shape is the standard setup for this room. You are responsible for returning the tables into this standard configuration after use. |
The Request for Approval of Travel (pdf) is required for every trip taken personal or professional.
If you are planning to use personal or state vehicle for business during travel, you are required to take a defensive driving course and provide certification of completion prior to travel. For more information on defensive driving, please visit Safety & Risk Services Unit (HR). Defensive Driving courses provide certification for 4 years.
Only domestic travel requesting an advance requires the Provost’s approval and signature. Original form and signatures must be submitted to the Office of the Provost. Travel desk requires 30 days notice to process all advances. All other domestic travel requests do not need approval of the Provost.
Form must be complete with required original signatures & submitted to the Office of the Provost 30 days prior to travel. Please note that International Travel requires approval of both the Provost and the President's Office. In addition, Chancellor's approval is required for those traveling to high risk countries (see the U.S. State Department website for updated information).
Travel Insurance:
Foreign Travel Insurance is required for all international travel. The Provost Office will forward a copy of your travel request to Safety and Risk in Human Resources to arrange the travel insurance.
The following insurance premiums will be recharged for each traveler to the appropriate department:
For more information on the foreign travel insurance program and coverage, contact University Risk & Compliance at 924-2159.
| Travel Claim Process | Travel Claim FAQs (pdf) |
This form is used to review accommodations requested between students & faculty
Instructions:
This form is used to recommend retiring faculty for emeritus status
Instructions:
This form is used when multiple departments agree to share the cost of an item/event. This form is provided as a courtesy to the campus and does NOT need to be submitted to the Provost Office. Any office agreeing to split the cost of an item/event with the Provost Office will be required to fill out this form.
This form is used when requesting funds to support a new position. Please submit this Request for New Position Funding form (excel) along with your recruitment packet to the Office of the Provost.
This form is used to request a Special O parking permit for faculty who travel to and from off campus sites as part of their courses. You must apply each semester. To apply, please download and fill out the Special O Parking Permit Form below and submit the completed form with required signatures to Office of the Provost (ADM 174 or Zip 0020). If approved, your name will be given to Traffic and Parking Operations where you can pick up your permit. Employees can verify completion of defensive driving course in PeopleSoft by following this procedure: Log into MySJSU and go to Self Service>>Learning & Development or Campus Personal Information>>Licenses & Certificates.
Please note that effective Fall 2006 semester, you will be required to submit verification of completion of defensive driving course prior to receiving the Special O permits. To register for training contact Safety and Risk Services at 4-2155 or visit: http://www.sjsu.edu/hr/all_employees/safety_programs/driving_pgm/. Drivers need to be recertified every four years.
An employee may receive a monthly salary stipend assigned over a limited period of time for the following reasons:
For more information, see CSU Technical Letter # SA2005-19 (pdf)
To complete this request, both forms must be completed and submitted to the Office of the Provost for approval. The requests will then be forwarded to Human Resources for approval and processing.
Forms:
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